Conference Coordinator

The Role

The Conference Coordinator (CC) reports to a Conference Manager (CM) and is one of several CCs on staff at BUKSA. The mission of the CC is to work with the team of CM’s in organizing conferences and events that are held virtually or in-person across Canada and abroad. Coordination of logistical details such as coordinating speakers, travel, vendors, and venues. On-site project execution is a significant part of the role of CC.

The CC enjoys working in teams, has excellent communication skills, and thrives in a fast‐paced environment where many projects are being planned simultaneously. The candidate desires to be challenged, work hard to manage many priorities and clients, and goes above and beyond to consistently produce exceptional work. We are looking for someone who can work efficiently independently and with a team, is highly professional and aligned with BUKSA’s core values, and thrives in a fast-paced environment. The role may occasionally require long hours and weekend work, as job duties and team priorities demand.

This is a position for someone with 1-3 years of experience in the events industry. We are looking for someone eager to learn and grow with our team. This position is based in Edmonton and requires an in-office presence.

What We’re Looking For

Have a meticulous eye for detail and commitment to quality - The successful candidate will be detail-oriented and be committed to delivering high-quality results. They will take pride in their work and strive to exceed client expectations.

Continuous learning and development are important to you - The Conference Coordinator position requires an individual who takes ownership of their learning and development, proactively identifying areas for improvement and seeking out opportunities to develop new skills.

Results-oriented - The Conference Coordinator will be goal-driven and results-oriented, with a track record of delivering work on time and to the highest standard of quality. They will have a strategic mindset, be able to think outside the box and find innovative solutions to complex problems.

Ownership mentality - The Conference Coordinator will take ownership of their work and be willing to help their teammates out, ensuring that tasks are completed to the highest standard and taking responsibility for their actions. They will be self-motivated, proactive, and take pride in delivering results.

Passion for excellence - The ideal candidate will be passionate about their work, striving for excellence in all that they do. They will have a can-do attitude, be solution-focused, and take pride in delivering results that exceed expectations.

  • Undergraduate Degree or two-year Diploma from an accredited institution an asset.

  • 1 to 3 years’ of experience in the events industry. Candidates with previous event management experience will be prioritized.

  • Experience using Microsoft Office, specifically Excel and Word.

  • Excellent communication and interpersonal skills, with a track record of building positive relationships with many stakeholders including clients and teammates.

  • Energetic, go-getting attitude with a desire to be part of an A-playing team.

  • Great professional writing skills, with the ability to draft, edit, and proofread their own work and the work of others to ensure accuracy, clarity, and consistency in all written materials.

  • Technical competence in platforms such as Zoom, Survey Monkey, Microsoft Office, Squarespace, and other virtual conference platforms.

  • Confident, professional demeanor and a strong work ethic. This role involves working in a fast-paced environment with multiple priorities and deadlines.

  • Some travel required; some evening and weekend work required.

  • Driver’s license and own vehicle required.

What’s In It For You

  • Opportunities to learn and grow within the organization.

  • Designated workspace in a beautiful office located in Queen Mary Park.

  • Education allowance to pursue continuous learning opportunities to grow your skills. Allowance to attend conferences, take courses. We are supportive of membership in relevant professional societies.

  • Travel opportunities across Canada.

  • Healthcare spending account.

  • Cellphone bill allowance.

  • Snacks, drinks, and other comforts are provided within the office.

  • Staff socials and meals to induce a team atmosphere.

Application Steps:

To apply, please submit a Resume, and Cover Letter detailing your interest in the role and why you’re a fit to careers@buksa.com.

Please note: applications submitted without a cover letter will not be considered.

We appreciate the time it takes to apply for a role and thank all applicants, however, only those selected for an interview will be contacted.

We recognize that our people are our best asset and that they are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at BUKSA. We do not discriminate on the basis of any protected attribute, including race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.